Privacy Statement
We take privacy seriously — data sovereignty is the core of our business. That is why this statement is written the way we work: clearly, and without fine print.
Last updated: 29 October 2026 · AIAgentCycle is a trade name of Good Nature Vibe B.V., Houtwal 29B, 8431 EX Oosterwolde, the Netherlands (not a visiting address), Dutch Chamber of Commerce (KvK) 95865101, VAT ID NL867353673B01, email info@aiagentcycle.com
What data we process
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| Processing activity | What data | Purpose | Retention period |
|---|---|---|---|
| Assessment request | Name, email, company, description of the time drain | Carrying out the assessment and the advisory report | 12 months after last contact |
| Client administration | Name and address details, contact details, invoices | Performance of the agreement + statutory record-keeping | 7 years (statutory tax retention obligation) |
| Audit report and file (clients) | Report, analysis and calculations including name and company details | Performance of the agreement and defence against legal claims | 7 years after delivery |
| Contact and enquiries by email or form | Name, email address, message, selected topic and package (if any), and processing status; company, phone number and preferred times if you provide them | Answering questions, preparing quotes and handling meeting requests | Up to 12 months after substantive resolution; deleted sooner when retention is no longer necessary |
| Website analytics and advertising measurement | Online identifiers, device and browser data, pages visited and conversion actions; only after the relevant consent | Website analytics, conversion measurement and audiences for future B2B advertising | GA4 event data: 14 months; other data as set out in the current cookie policy |
| Package download | Email address, language, chosen package and version, page, time and sending status | Sending the download link and preventing abuse | 30 days if you do not choose the newsletter |
| Newsletter and marketing emails | Email address, language, the form you signed up with, and the consent log: time, text next to the box, confirmation and unsubscribe | Sending the newsletter, the one check email after a download, and showing that you gave consent | As long as you are subscribed. A sign-up through the download box that is not confirmed: deleted after 7 days. Consent log: up to 5 years after the last change |
This period applies to the enquiry data stored on our website, the related follow-up task in our CRM and correspondence about that enquiry. If information is needed for an agreement, statutory records or a specific dispute, we retain only the necessary part for the applicable period. Becoming a client therefore does not automatically extend the retention period of every message.
For a quote or meeting needed to prepare an agreement with you at your request, we process the information necessary for those preparatory steps. For other questions and business contact persons, we rely on our legitimate interest in handling requested correspondence carefully. We limit processing to what is necessary and take your privacy interests into account. Submitting an enquiry does not constitute consent to marketing.
Newsletter and marketing emails. We only send the newsletter and other marketing emails with your consent. You give it yourself: with the box when you download a package, with the newsletter form on the site, or with the box when you request the assessment. The box is never ticked in advance. A download or assessment without a tick means: no newsletter. If you choose the newsletter with a download or the assessment, your sign-up only counts once you confirm it through the email we send you. Through the newsletter form you are signed up straight away, without a confirmation email; we then record when and through which form you signed up. If you sign up through the download box, you also get one email after 3 days to check the package works for you. We record when, how and with which text you gave consent, so we can show it. Every email has an unsubscribe link. You can withdraw your consent at any time; this does not affect earlier processing or your download or assessment.
Where your data is held
Request and client data is processed securely and, where possible, stored within the European Economic Area. For our own hosting, we use Contabo in Germany. For our business CRM and calendar service, we use Zoho One in its EU environment. This does not mean that all connected services, support or AI processing takes place exclusively within the EEA; the applicable transfers and safeguards are determined for each service and assignment. We use Google and Microsoft services for website analytics and, after marketing consent, advertising measurement. This may involve processing outside the EEA under appropriate safeguards, such as an adequacy decision and/or standard contractual clauses. See the Cookie Policy (EU) for the current providers and details.
Your rights
You have the right of access, rectification, erasure, restriction of processing, objection and data portability, and you may withdraw consent you have given at any time. Email info@aiagentcycle.com; we respond within one month. Not satisfied? You can lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
Cookies
Functional cookies are always active. Google Analytics 4 loads only after consent to statistics; Microsoft UET and any future advertising tags load only after consent to marketing. You can refuse and later change your choice using the cookie banner’s consent-preferences button. See the Cookie policy for the current list, purposes and retention periods.
Data processing: providers and their roles · data processing agreement.