AI automation agency for SMEs
Your systems connected.
Measured to see if it works.
An alert when something stalls.
I build n8n workflows and AI agents for small and mid-sized businesses, in your own EU environment. One process at a time, a fixed scope, and monitoring on the signals we agree on.
30 minutes · no obligation · you always get a short advice report
Stefan de Graafbuilder and owner · Oosterwolde
- 300+automations in production
- 8 serversin my care: maintenance, monitoring and backups
- Self-hostedin your own EU environment
- Since 2021building · KvK 95865101 · Oosterwolde
Integrates with the systems you already use
MCP servers
HubSpot
Zoho CRM- KvK (Dutch Chamber of Commerce) register
- Moneybird
- AFAS Profit
- Mollie
Qdrant- + 182 more
Is your system not on the list?
Custom work where standard integrations stop
Many SMEs fall between two stools: too small for an integration firm, too specific for Zapier templates, and running software that has no API. That is exactly the work I do.
What I set up goes further than a single workflow. It is a management layer: your AI agent talks via MCP to the systems we connect, with permissions and logging per action. New integrations plug into it later.
How I handle custom work →Your software has no API
Garage software, an old ERP, a supplier portal. I get the data out via exports, screen automation or the database, and set up the gateway so it keeps working.
The old system cannot go
Migrating is too expensive or too risky. Then I build around it: the software stays the source, and the automation does the work around it.
Three systems, three truths
Customer in the CRM, order in the web shop, invoice in the accounts. I set one source per data item and let the rest follow, with checks for discrepancies.
One management layer via MCP
An AI agent that carries out tasks in your systems, within the limits you set. Every action logged, every exception to a person.
Sound familiar?
Work that comes back every week and moves no one forward
Still typing up invoices in the evening
Payment reminders, retyping hours, systems that do not talk to each other.
Leads left waiting for days
And then buying from the competitor who did reply straight away.
Every growth spurt = more manual work
Orders, stock and customer questions pile up.
Recognise this? Then this is exactly the work I automate.
What it delivers
Real projects, honestly labelled
Client work I maintain and my own systems that I build. Each case says what it is: running at a client, in use, or still being built.
Numbers only appear here when they have been measured.
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External client case · maintained since September 2026
Connecting a web shop to Exact Online without anyone losing sleep over it
- Starting point
- a web agency wanted a WooCommerce-Exact integration for its client that the client owns and that speaks up when something goes wrong.
- Approach
- own server, Cloudflare WAF and Zero Trust, self-hosted n8n, monitoring with plain-language alert e-mails.
- Next cycle
- integration under maintenance, every deviation reported; follow-up measurement January 2027.
Mercabilis · web agency · WooCommerce ↔ Exact · maintenance
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Own build · in use
A custom backend that tracks everything from request to advice
- Starting point
- Requests, intake, evidence and advice were scattered; advice is only as good as the data beneath it.
- Approach
- Custom backend: priority queue, step-by-step intake, evidence, opportunities and business case, call mode and reports.
- Next cycle
- Connect the jobs API to Tasks & errors; fill opportunities per case from the report.
AIAgentCycle · custom backend · Audit Desk
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Own build · running in simulation
BH28: an autonomous trading system that only trades when every check is green
- Starting point
- A system that trades on its own must above all be good at saying no.
- Approach
- Python core, 32 n8n workflows, PostgreSQL audit, a risk gate per order, ChatGPT and Claude without authority over orders.
- Next cycle
- Show in simulation that the chain holds; only then a separate decision on a funded account.
BH28 · own build · running in simulation
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Own product · final test phase
Holos33: a €250,000 app, designed together and built by me
- Starting point
- An app that works with sleep, heart rate and journal entries has to earn trust before anyone installs it.
- Approach
- Architecture with a freelance architect, design in Figma, built by me in Flutter and NestJS (278 endpoints), security reviewed by an external specialist, data and AI in the EU.
- Next cycle
- Finish the final test phases, then measure usage; direct integrations with Garmin and Oura once those are available.
Holos33 · own product · iOS, Android, admin and CMS
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Own practice case, measured · 4 September 2026
985 submissions on the wrong list. And nobody saw it.
- Starting point
- 985 of 1,136 form submissions carried the wrong origin label; one form rejected every submission for 25 days without a single error.
- Approach
- Baseline first, two-sided gates, single-source origin, idempotent delivery into Zoho CRM, Bookings and Listmonk, dead-letter with alerting.
- Next cycle
- Activate Turnstile, keep the daily watchdogs negatively tested, bring the next integrations under the same gates.
Holos33 · Good Nature Vibe B.V. · 4 audiences, 2 languages
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Your process
The next case?
In the free assessment we look at whether automating pays off for you. If it becomes a project, I record it the way you see here: starting point, approach and what gets measured.
What clients say
In their own words
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We build the web shop, but an integration with Exact is not our line of work. Our client works with separate prices for resellers, and that is where you get stuck with standard modules.
Stefan built the integration between WooCommerce and Exact: whoever logs in sees their own price, and Exact remains the only place where a price changes. He also maintains the server the integration runs on, with maintenance every month. If something goes wrong, I get an email I can simply read. With Cloudflare in front of it, the security is in good shape.
I can make my client a promise with peace of mind.
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I want to understand how something fits together before I say yes. With Stefan, that conversation is possible. He knows what he is talking about, explains why he builds something the way he does and looks at how we work.
And then he comes up with just the piece I had not thought of myself. When I send a question, I get an answer quickly.
Mike van Ekelenburg
Director, Greven
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When it comes to our systems, Stefan is my sparring partner. How it should fit together and what is really needed. He first looks at how we work and finds the solution to match.
I keep control of my business myself and still have someone beside me who keeps the overview. A pleasant collaboration.
Dani Steen
Owner, Mooier Thuis
Quotes translated from Dutch.
Connected
Your systems talk to each other, even when there is no API
I build the integration in n8n, in your environment, with your data. Via MCP your AI agent gets one secure point of access to all those systems, with permissions per action. The route is fixed before anything gets built.
All integrations and what MCP does for you →
Proven
Before the build, we agree what “works” means
Volume, time, errors and exceptions are measured and recorded as acceptance criteria. After the build I measure again. Numbers on this site only appear when they have been measured.
How it works, step by step →
Monitored
You hear it from the system before your customer tells you
For every automation we agree which signals trigger an alert and a fault email in plain language. Monitoring, error handling and handover are part of maintenance, with public terms.
Maintenance and monitoring →
Maintenance as a subscription
Server maintenance, monitoring and follow-up from one maintenance process
I maintain your n8n environment and, with Server Maintenance, the server underneath. With automated checks, encrypted backups and planned maintenance, I keep an eye on the environment and follow up on deviations within service hours.
Packages per month: Server Maintenance €145 per server, Technical Maintenance €250, Maintenance with Included Work Hours €500 and Extended Maintenance €950. What is included is set out in your quote and the maintenance terms. A reachable server does not prove that your web shop works; where we agree on it, I also monitor the processes behind it.
Server maintenance
Updates and patches prepared, reviewed and carried out within a maintenance window, with a fallback plan where needed.
Monitoring
Reachability, service status, load, disk space and, where agreed, certificates, integrations and workflows.
Backups and restore
According to the agreed backup scope, encrypted on external storage and with periodic restore tests.
Alerts and follow-up
Deviations trigger an alert. Within service hours you get a first substantive response according to your package.
Security and prevention
Security updates, vulnerability assessment and checks of settings and access rights.
Monthly overview
A summary of work carried out, alerts and points for attention.
Suitable for web servers and web shops (including Magento 2), n8n environments, API and MCP services, and AI or data applications. Hosting, licences and project work are listed separately.
How it works
One process at a time, from scoping to maintenance
Scope
Together we pick one process; I measure volume, time, errors and exceptions.
Design
Normal route, exceptions, the human boundary and acceptance criteria are fixed in advance.
Build
The simplest workflow, integration or agent that fits, tested with your examples.
Maintain
Monitoring, error handling, handover and improvements keep it usable.
Price
What does it cost?
What does your biggest time drain cost?
10 quotes a week followed up by hand = ±130 hours a year = ±€7,800
Plus the jobs you lose because follow-up comes too late. Worked example, indicative; in the assessment we run your own numbers.
What it costs
Fixed price per defined process
Maintenance and monitoring per month. Amounts and what is included are on the pricing page. Server and accounts are in your name by default, and you get a perpetual right of use for your workflows.
All prices and what is included →
Who builds this
An AI automation agency with one point of contact
I am Stefan de Graaf. For years I have been building production automations that are still running: Magento 2 ↔ Zoho Books, bol.com pipelines, RAG systems and AI agents, all self-hosted. You talk to the person who builds it.
For larger jobs I work with regular freelance specialists. I remain the builder and your point of contact; you do not get a junior or a go-between.
I come from healthcare and trained in behavioural psychology and NLP. Automation rarely fails on technology and often on people; that is why I also build the adoption: clear explanations, small steps, measurable results.
Oosterwolde (Friesland, the Netherlands) · LinkedIn · About me
Frequently asked questions
The questions I get in every first conversation
Where is my data stored?
By default on a server in the EU that is in your name; in exceptional cases I set it up for you. Your n8n environment, your integrations and your data run there. Connected services, such as an AI model, may process data elsewhere; I record that per data flow. You decide who has access, and if you switch, you take your workflows and data with you.
Who owns the workflows?
You get a perpetual right of use for the workflows and the documentation, and the n8n environment runs on your server by default. You can export the workflows, have them changed or have someone else maintain them, so you are not tied to me. Generic components and third-party software keep their own licences.
What if an integration stops?
On the signals we agree on, you get an alert and a fault email in plain language: what went wrong, what it means and what you can do. If you have agreed maintenance, I pick it up within the agreed response time. The terms for this are public on this site.
Do you work alone?
I build it myself and I am your only point of contact. For larger jobs I bring in regular freelance specialists, but the design, the build and the contact stay with me. So you talk to the person who builds it.
What does it cost and what is included?
A fixed price per defined process, and a monthly fee for maintenance and monitoring. What is included and the price bands are on the pricing page. In the free assessment we work out what the process costs you now, so you can compare.
My software has no API. Is that possible?
Usually, yes. I get the data out via exports, screen automation or directly from the database. With maintenance I monitor the integration, so you notice when an update to the software changes something. We look at how that works for your software in the assessment.
Start with one process
In the assessment we choose the process, the exceptions and the expected value. You always get a short advice report, even if we do not continue.
Prefer WhatsApp? WhatsApp +31 6 54 36 25 26 · info@aiagentcycle.com
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